Shands – FAQs

How do employees sign up for or edit how to receive alerts?

UF staff:

  1. Go to the myUFL website at my.ufl.edu.
  2. Click on the “Access myUFL” button and sign in with your GatorLink username and password.
  3. Select “Main Menu.”
  4. Under the "My Account" menu, click "Update Emergency Contact."
  5. Scroll down to the bottom of the page and select the correct UF Alert preference.

UF Health Shands staff: (two options)

PeopleSoft through

  1. Go to the UF Health Bridge bridge.UFHealth.org.
  2. From the Bridge home page, hover over “Employee Services” in the main menu bar. A floating menu will appear; click “Employee and Manager Self Service.”
  3. Sign in with your Shands username and password.
  4. Select “Main Menu” and “Self Service.”
  5. Under the "Personal Information" menu, click "Office Location Details"
  6. Scroll down to the bottom of the page and select the correct UF Alert preference.

myUFL

  1. Go to the myUFL website at my.ufl.edu.
  2. Click on the “Access myUFL” button and sign in with your GatorLink username and password.
  3. Select “Main Menu.”
  4. Under the "My Account" menu, click "Update Emergency Contact."
  5. Scroll down to the bottom of the page and select the correct UF Alert preference.
At UF Health, who should receive the UF Alert-Shands list?
  • All UF Health Shands staff who work in or support hospital and clinical care in Gainesville.
  • Leaders, supervisors and staff who have a key emergency response role in our UF Health hospitals and programs as well as at UF Health Physicians locations are asked to ensure they receive the alerts.
  • College of Medicine clinical faculty and staff who work in departments and units that respond in hospital/patient emergencies. This would include physicians in adult and pediatric critical care, emergency, trauma, surgery, anesthesiology, and so on.
  • Leaders in departments with significant emergency response roles will communicate with their teams about the alert processes.
What if I don’t want to receive any UF Alert-Gainesville emergency notifications?
  • You are not required to receive the UF Alert Gainesville notifications and do not have to opt in to them.
How will I recieve the UF Alert - Shands notifications?
  • SMS/text alerts (carrier fees may apply)
    • UF Alert text messages will appear from either short text numbers 23177 or 63079. Adding these numbers to your cell phone’s contact list under the name “UF Alert” will assist in identifying UF text messages.
  • Email alerts
    • UF Alerts are automatically sent to active ufl.edu and shands.ufl.edu email accounts, and faculty, staff and students do not need to register.
  • UF Health Protect App
    • Download UF Health Protect today! It is the official safety app of UF Health. The app features emergency contacts, safety tips, a personal safety tools, maps, and much more!
  • RSS (Really Simple Syndication) feeds
    • RSS feeds are maintained for UF Alert web postings and emails (often containing the same message as an SMS/text or email alert). Anyone using an RSS reader can subscribe to these feeds.
Should I use my work or personal mobile phone number and email address?
Please use your primary mobile phone number and email address that you use for work-related contact.
Will there be alert groups set up for individual campuses, such as UF Health Shands Rehab Hospital, UF Health Shands Cancer Hospital or UF Health Springhill, UF Health Shands Emergency Center at Springhill, and so on?
There are no plans for individual alert groups by campus. Many of our faculty and staff work or have responsibilities in multiple areas and a centralized approach is preferable at this time.
Can I text back or email back to the alerts I receive to ask questions?
No, the text feature and email system are both one-way and responses cannot not be monitored or answered.
Does it matter what carrier I use for mobile devices?
No, if you opt in to the system, you will receive the text alerts (carrier fees may apply) regardless of your mobile service carrier.
  • UF Alert text messages will appear from either short text numbers 23177 or 63079. Adding these numbers to your cell phone’s contact list under the name “UF Alert” will assist in identifying UF text messages.
If I receive an alert and want additional information, where can I find it?
During emergencies, please refer to the following resources:
  • Talk with your department/unit supervisor or leader for instructions and specific information.
  • Hospital inpatient units should have a “red books” or other emergency response manual as a reference. Please check in advance so you and your team know where your unit resources are located.
Where can I find more information about the UF Alert system?
You can find complete UF Alert system details at UFAlert.ufl.edu. You can also find information on the UF Health Bridge by searching “Emergency Operations Plan.” Click on the first option and then click on the “UF Alert-Shands” tab.
Where can I find information if I receive an alert while I am at home?
  • UF Health emergency-response messaging will be available online with a link on UFHealth.org.
  • If you are off campus, please wait for instructions from your supervisor or leader before taking action.
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